Jobs in Malawi-Finance and Support Services Assistant-Sightsavers is looking for a Finance and Support Services Assistant for its office in Lilongwe, Malawi.
The position reports to the Finance and Support Services Manager and is responsible for all aspects of Financial and Support Services within the Sightsavers Malawi programme and will participate in broader aspects of management as well as program design and implementation.
| Job Title: Finance and Support Services Assistant
Job Location: Lilongwe Reports to: Jobs in Malawi-Finance & Support Services Manager Responsible for: N/A Department: FPO (Malawi Country Office Date as of 30 July 2020
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Job Purpose-Jobs in Malawi-Finance and Support Services Assistant
To support the efficient and smooth running of the Finance, Accounting and Administration functions in the Malawi Country Office
Principal Accountabilities:
Financial administration:
· Timely preparation of payment vouchers and writing and dispatching cheques
· Regular maintaining the cash book
· Periodic data entry of vouchers into GAS, filing vouchers
· Managing the office petty cash
· Receipting cash and cheques from staff for private mileage, telephone and advance returns and subsequent banking
· Handling regular payroll administrative issues such as ensuring that payroll is delivered to the bank once prepared and the necessary statutory cheque payments delivered in a timely manner
· Preparation and submission of timely PAYE & WHT returns to Malawi Revenue Authority
· Preparing monthly Bank reconciliations and Monthly checklist reports to head office
· Assisting FSSM in preparing schedules and providing documents and information to Internal and External Auditors
· Ensuring timely receipt and conduct initial reviews of partners’ financial returns
· Liaising with head office on procurement, partner transfers and centralised payments
· Assisting FSSM during partner financial reviews and audits
· Close monitoring of program funding to ensure compliance to contracts
Office Administration:
· Coordinate renewal of motor vehicle and cycles licences and insurances
· Follow up action on vehicle maintenance
· Procurement of stationery and managing stores for Malawi Country Office
· Initial consultation with Customs and clearing agents for incoming purchases
· Maintenance of office plant and equipment
· Maintaining fixed assets registers that meets the accounting and insurance standards
and ensuring that all new and existing insurable equipment is appropriately and
adequately insured
· Making travel arrangements for Malawi Country Office staff and visitors
· Stand in for FSSM when out of office.
· Receive visitors/ phone messages in the absence of other Malawi country office staff
· Any other task that may be assigned from time to time
NOTE:
The principle accountabilities are not meant to be an exhaustive list of tasks. The need for flexibility is required and the job holder is expected to carry out any other related duties that are within the employee’s skills and abilities whenever reasonably instructed.
Job-holder entry requirements – the essential knowledge, skills and behaviours required
Knowledge (Education and Related Experience):
· Diploma in Accounting (ACCA, CIMA & PAEC) and studying towards Professional level
· Extensive working experience ideally gained in an NGO environment.
· Strong written and oral communication skills and IT skills to include major Microsoft application packages
· Working knowledge of SUN ACCOUNTS preferred
Skills (Special Training or Competence):
· Interpersonal skills
· Data facility
· Planning and Organising
· Good communication skills (both oral and written)
· Detail handling
Core behaviours:
· Interpersonal and intercultural sensitivity
· Driving for quality
· Self-motivation and self-development
Key Relationships (Internal)
· Malawi country office staff
· Country representative
· Regional Office staff
Key Relationships (External)
· Partners
· Government and Statutory authorities
· Consultants
· Service providers
Other Comments
Local terms and conditions will apply.
