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Junior Accountant Job in Kigali, Rwanda – July 2020

Plan International recruits Junior Accountant Job. Plan Internationalis an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.  Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.  We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.  We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

This role will ensure the implementation of accounting and financial management functions at the hub and ensures compliance with Plan policies, procedures and donor requirements. The post holder will report to the Country Accountant and supports in the implementation and monitoring of the Country annual budget.

Accountabilities

# Accountability % Weight Specific deliverables (Responsibilities)
1  Financial Accounting and Treasury management 35%  

  • Post in SAP analysed shared costs and apportion costs to ensure costs are charged to projects on a fair basis.
  • Prepare of timely and accurate cash forecasts at the Country Office level and submit these for consolidation into the bi-weekly Country Cash request.
  • Review and post financial transactions and prepare funds transfers to suppliers.
  • Posting of payment vouchers, and journals in SAP System
  • Process partner advances (Internal orders) and posts the approved liquidations in SAP.
  • Validation and upload of Mobile Money payments
  • Reconciliation of Mobile Money Accounts
  • Timely preparation of requests for direct payments and requests for advance to project staff located in the CO and ensure that no advance is given to staff with pending advance.
  • To control staff advances and monthly reconciliation of staff advance and other Balance sheet Items reports.
  • Follow up on staff advances, maintain up-to-date staff advance register and maintaining proper financial records and files
2 Budgeting, Planning and Monitoring 20%
  • Assist in the preparation of CO operations budget, support CO program staff to prepare project budgets and consolidation of the CO annual budget.
  • Support the Country Accountant in the consolidation of  CO annual budgets.
  • Participate during proposal writing process (budgeting) as required.
  • Support the Country Accountant in the CO Budget Monitoring
3 Financial Reporting and Period-End Processes 30%
  • Prepare bank reconciliations and perform petty cash count for the CO on a monthly basis.
  • Reconcile balance sheets accounts (advances, accruals, prepayments, deposits) and resolve reconciling items relating to the CO on a monthly basis.
  • Prepare corrective journals for errors, NRGRANTS and Dummy transactions before period closure
  • Support in the preparation of Interim and year-end schedules and reports.
  • Post adjustment journals for accruals, expense prepayments and redistribute support costs to projects.
  • To participate in the preparation of monthly financial reports and routine supplier reconciliations
  • Manage the accrued expenses and accounts payable for projects transactions
  • Participate in year-end processes for quality and timely financial closure of both the project and Plan fiscal year
  • Liaise with the Country Accountant on inter Company transactions relating to the CO.
4 Country Office Finance Services Support 10%  

  • In liaison with CO Administration Coordinator ensure finance support documents are provided for all CO requests in adherence to the Finance Support Documents checklist.
  • Support the Administration Department to ensure adequate CO Finance input in Administration processes.
  • Participate in the CO Asset Verification
  • Support in CO Audit processes in liaison with the Risk Management Department.
5 Other Responsibilities 5%
  • Support audits by ensuring sampled documents are availed to auditors.
  • Support the CFM/ Country Accountant respond to CO audit queries and support in the implementation of finance related audit recommendations.
  • Support the Country Accountant as may be requested from time to time.
  • Cover for the Country Accountant from time to time when required.

 

  1. Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

Internal:

  • Program team
  • Operations teams
  • Human Resources
  • Risk and Compliance team
  • National Offices

External:

  • External auditors
  • Bank officials
  • Service providers
  • Partners

Technical expertise, skills and knowledge

Essential

  • Bachelor’s Degree in Finance/Accounting related courses.
  • CPA /ACCA students; Intermediate or Part 2 completed is a must
  • 1 years relevant accounting experience preferably in an INGO.
  • Knowledge of finance processes, systems and principles.
  • Knowledge of computerised accounting applications.

    Desirable

  • Experience in SAP or ERP
  • Analytical skills
  • Facilitation and training skills
  • Administration and effective communication skills
  • Ability to work and interact with others at all levels
  • Planning and organizational skills

Plan International’s Values in Practice

We are open and accountable

  1. Promotes a culture of openness and transparency, including with sponsors and donors.
  1. Holds self and others accountable to achieve the highest standards of integrity.
  1. Consistent and fair in the treatment of people.
  1. Open about mistakes and keen to learn from them.
  1. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  1. Articulates a clear purpose for staff and sets high expectations.
  1. Creates a climate of continuous improvement, open to challenge and new ideas.
  1. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  1. Evidence-based and evaluates effectiveness.

We work well together

  1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  1. Builds constructive relationships across Plan International to support our shared goals.
  1. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  1. Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

 

  1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  1. Builds constructive relationships across Plan International to support our shared goals.
  1. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  1. Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

Typical office environment with periodic support visits to the program units in the Country

Level of contact with children

Low contact: No contact or very low frequency of interaction.

Date Posted: 17-Jul-2020

Location: Kigali, 01, RW

Company: Plan International

Location: Kigali

Reports to: Country Accountant

Grade: C2

Closing Date: 22-07-2020

Apply Here : https://jobs.plan-international.org/job/Kigali-Junior-Accountant-01/610409801/

N.B: Only applications for Plan International Rwanda’s internal staff will be accepted. Females are most encouraged to apply and Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.

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