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NGO in Central African Republic-ACTED Central African Republic Recruits Exciting roles (Openings-5)-2020

NGO in Central African Republic-ACTED Central African Republic Recruits Exciting roles (Openings-5)

 ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.

1.Project Manager RRM and WASH – Bangassou

You will be in charge of

1.NGO in Central African Republic-Project Planning

  • Develop overall project implementation strategy, systems, approaches, tools, and materials
  • Organize project kick-off and close-out meetings
  • Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

2. NGO in Central African Republic-Project Implementation Follow-up

  • NGO in Central African Republic-Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project(s) implementation
  • Organize regular project coordination meetings with project team
  • NGO in Central African Republic-NGO in Central African Republic-NGO in Central African Republic-Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan
  • Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts
  • NGO in Central African Republic-Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards
  • Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation
  • NGO in Central African Republic-Regular update the work plan, output tracker, PMF and other documents relevant for effective project management

3. NGO in Central African Republic-Administration and Operational Management of Project Implementation

3.1. Finance

  • Review the BFU(s) and provide accurate forecasts with BOQs
  • Forecast monthly cash requirements of the project and submit to AC

3.2. Logistics

  • Contribute to the development of Procurement plans
  • Send accurate and precise order forms in a timely manner
  • Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario
  • Confirm quality of material selection if and when applicable
  • Ensure a proper management and use of the project assets and stocks
  • Plan team movements based on available fleet and applicable policies

3.3. Administration/HR

  • Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)
  • Ensure that project staff understand and are able to perform their roles and responsibilities
  • Follow-up the work plans and day-to-day activities of the project staff
  • Manage the project staff in cooperation with Area Coordinators
  • Ensure a positive working environment and good team dynamics
  • Undertake regular appraisals of staff and follow career management
  • Manage interpersonal conflicts
  • Ensure capacity building among staff in relevant sectors

3.4. Transparency

  • Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled and filed according to ACTED procedures
  • Ensure staff awareness of, and respect of, ACTED’s code of conduct and FLATS procedures

3.5. Security

  • Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordingly
  • In cooperation with the relevant Security Officer, monitor the local security situation and inform the Country Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports;
  • Contribute to the updating of the security guidelines in the project area of intervention;

4.External Relations

  • Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation
  • Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings
  • Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner
  • Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication
  • Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others

5. Quality Control

  • Assess the activities undertaken and ensure efficient use of resources;
  • Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities
  • Ensure lessons learned are documented, shared and reflected in project planning and decision making
  • Advise on, and assist with, project reviews conducted by AMEU
  • Ensure quality control, analysis of added-value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development
  • Identify and analyse gaps, ACTED’s added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to the N+1

6. Reporting

  • Provide regular and timely updates on progress and challenges to supervisors and other team members
  • Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.
  • Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided

Expected skills and qualifications

  • Project management experience in the required sector, in emergency and/or development
  • Proven capabilities in leadership and management required (large team)
  • Perfect verbal and written communication skills in English
  • Knowledge of local language and/or regional experience is an asset
  • Ability to work well under pressure

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

Apply Here

2.Projects Coordinator RRM – Bangui

You will be in charge of

1.Project Implementation Follow-up

Project Planning

  • Ensure timely organization of project kick-off and close-out meetings
  • Ensure that all projects have an implementation strategy and work plan
  • Together with Consortium Coordinators, Area Coordinators and Project Managers, plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

Project Implementation Follow-up

  • NGO in Central African Republic-Oversee the implementation of projects ensuring that technical requirements and quality standards are considered and respected during project implementation
  • Anticipate and mitigate risks and implementation delays and provide ad-hoc support to project implementation through trouble shooting and eliminating blocking points
  • NGO in Central African Republic-Monitor output achievement, cash burn rates and ensure a timely completion of projects through review of PMFs, BFUs and project reports
  • Ensure that contractual obligations are met in terms of project deliverables

Project Quality Control

  • Ensure the application of a practical field based M&E system/plan for each project
  • Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
  • Advise Consortium Coordinators, Area Coordinators and Project Managers to adapt projects according to monitoring and evaluation findings
  • Advise on and assist with project reviews conducted by AMEU
  • Together with the AMEU team, ensure capitalisation of best practices and lessons learnt for projects in the area of operations

Implementing Partners

  • NGO in Central African Republic-Support the Consortium Coordinators and Project Managers to regularly review partnerships with implementing partners and ensure that any issues or disputes are resolved in a timely manner.
  • NGO in Central African Republic-Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements
  • Lead review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration

External Relations

  • NGO in Central African Republic-Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities
  • NGO in Central African Republic-Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project implementation
  • Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner

2. Administrative and Operational Management of Project Implementation

Finance

  • Review the project BFU(s) to avoid under/over spending
  • Ensure accurate budget forecasting and expense planning

Logistics

  • Contribute to the development of project procurement plans
  • Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario
  • Ensure timely procurement and adherence to rules of origin and nationality

Administration/RH

  • Participate in the transparent and timely recruitment of project staff (developing organigrams, ToRs, elaborating recruitment tests)
  • Proactively support Project Managers and Area Coordinators to adapt the project staffing structure to needs and funding
  • NGO in Central African Republic-Ensure regular performance appraisal and career management of project teams
  • NGO in Central African Republic-Ensure a positive working environment and good team dynamics
  • Manage interpersonal conflicts
  • NGO in Central African Republic-Ensure capacity building among project staff

Transparency/Compliance

  • NGO in Central African Republic-Ensure project records and documents (FLAT files, beneficiary lists, donation certificates, attendance sheets etc.) are adequately prepared, compiled and filed according to ACTED procedures
  • NGO in Central African Republic-Ensure staff awareness and respect of ACTED’s code of conduct and FLATS procedures

Security

  • Together with the Security focal points, assess risks in the areas of project implementation and develop context specific MOSS and SOPs
  • Ensure that project teams are aware of security threats and follow ACTED security policies, MOSS and SOPs accordingly

Implementing Partners

  • Support the FLATS team, Consortium Coordinators and Project Managers to ensure adherence to ACTED’s policies and procedure, arranging training and induction as required
  • Ensure that all budgetary issues between ACTED and partners are addressed and that mutually beneficial solutions are agreed upon in a timely manner
  • In collaboration with the FLATS team, review due diligence of partners or conduct new due diligence and develop appropriate time bound organisational development workplans
  • Oversee the development of capacity building framework and action plans with full participation of partners
  • Ensure partners provide all project documents required by ACTED and

Expected skills and qualifications

  • At least 4 to 5 years of working experience in insecure environments; preferably in Africa, Asia, or the Middle East
  • Demonstrated communication and organizational skills
    Ability to train, mobilize, and manage both international and national staff
  • Flexibility and ability to multi-task under pressure
    Ability to work well in unstable and frequently changing security environments
  • Willingness to work and live in often remote areas under basic conditions
  • Proven ability to work creatively and independently both in the field and in the office
  • Advanced proficiency in written and spoken English

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

Apply Here

3. Flying Transparency and Compliance Officer – Bangui with travels to the field three weeks per month

You will be in charge of

1. Internal Audit management

Implement the approved national internal audit plan: conduct and supervise internal audit missions through a risk management approach

  • Audit Plan: Draft, implement and update the country audit plan (including IP Due diligences);
  • Conduct country Internal audit missions: plan, organize and conduct country/area audit missions according to the Country Audit Plan and the ACTED internal audit methodology;
  • Review and approve the country/area internal audit missions conducted by the area / country audit and compliance team;
  • Contribute in managing Implementing Partners relationship on compliance and audit aspects such as due diligences, mitigation plan follow-up;
  • Suggest measures for mitigating such risks to the CD, discuss the main findings and recommendations with the CD during the mission; draft an action plan (AUD-04B) to be discussed with the CD during the debriefing session;
  • Audit report: send the audit reports (AUD-04A) after regional and/or HQ approval;
  • Ensure the recommendation follow-up and actively participate in their implementation.

Control the implementation of the ACTED standard guidelines and FLAT System at the capital, area and partner’s levels

  • Control the monthly flow of documentation from the Areas and Partners to the Capital office; Review documentation compliance level on a random basis ;
  • Supervise the National Compliance Officer in compiling, filing and checking all project related financial, logistics, administrative, HR, and programme information (including documentation from the areas and the partners) in the designated project Compliance FLATS folder on a monthly basis (FLA 01 and FLA 03);
  • Support the Compliance Team in identifying the compliance issues by filling the compliance checklists (FLA 02);
  • Link with the other departments, share the compliance issues identified and the action plan to mitigate the risk. Ensure the follow-up of the action plan (AUD 04B).
  • Issue and/or review the Monthly Compliance Report (FLA 04) and the Audit TITANIC drafted by the Compliance Officer, obtain the Country Director review and approval and send it to HQ and Regional audit teams.

Control the compliance with country rules and regulations

  • Support upon request the Country Director and/or the HQ Audit Director in litigation cases (staff, suppliers, etc.) follow-up;
  • National and local legislation follow-up: in link with the Country Finance Manager and the Country Director, make sure that the national and local legislation is well followed (tax exemption, social security, labour law etc.);
  • Tax/VAT exemption follow-up: in link with the Country Finance Manager and the Country Director, make sure that ACTED complies with tax laws and that tax/VAT exemptions are requested in a timely manner.

Provide support to mitigate the high risks identified

  • Provide technical support to the Finance, Logistics, Admin, Audit and Programme departments and participate to the action plan implementation to mitigate the risks identified in 1.1, 1.2 and 1.3 upon request of the Country Director and / or the HQ Audit, Legal and Transparency Director.

2. External audit : ensure the external audit and the due diligences preparation and follow up

  • Ensure the preparation of external audits and due diligences in close collaboration with the HQ Audit Department, the Country Finance Manager and the Country Director;
  • Review and approve the draft of the External Audit preparation (AUD-01) and ensure the update of Project, FLAT & External Audit Follow-up (AUD-00) by the Compliance Officer;
  • Train the implementing partners / country/area staff to the external audit preparation;
  • Contribute, in line with the Country Finance Manager in managing external audit preparation related to Implementing Partners expenses.
  • In close relation with the Country Director and the Country Finance Manager, facilitate and coordinate the audit, organize the kick off and close out meetings of each external audit;
  • Draft ACTED Management responses to the audit report, to be approved by the Country Finance Manager and the Country Director first and then by the HQ Audit Department. Follow-up the reception of the signed audit report;
  • Ensure the update of the External Audit Recommendations follow up (AUD-02) and ensure implementation of the recommendations from external audits;
  • When relevant to a project or mission registration, provide technical support to select external audit companies.

3. Training sessions / lessons learn / best practices

Capacity building and Training

  • Provide practical training on specific areas of ACTED procedures;
  • Coach, train, and mentor Compliance staff in the country.

Lessons learn

  • Contribute to proactive dissemination and use of knowledge gained through audit activities (internal and external audits) among international and national staff;
  • Participate in kick-off /closure meetings to share lesson learnt from previous audit and highlight donor guidelines.

Process improvement

  • Reinforce current procedures and the quality of ACTED internal control, based on international best practices, donors’ requirements and results of internal & external audits;
  • Upon request from the Audit Director, participate to the drafting of specific policies.

4. Transparency/Compliance Management

  • Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures, ACTED Code of Conduct and ACTED Anti-Fraud Policy;
  • Upon request of the Country Director and/or the Audit Director, coordinate Fraud cases investigations;
  • Ensure the Fraud Register (FRA-04) is well maintained and updated;
  • Actively promote ACTED’s anti-fraud and whistle blowing policy within all ACTED offices in country.

5. Team Leadership

  • Update the organization chart and ToRs of the Compliance team according to the mission development;
  • Plan & conduct Audit and Compliance recruitments & appraisals; train & build capacities of the Compliance staff in country; identify staff with potential, and contribute to internal mobility strategy;
  • Ensure training and capacity building for the Compliance team members in order to increase the level of technical ability and skills within the department
  • Actively participate in country level coordination meetings by reporting on progress, and risks.

6. Other

  • Provide regular and timely updates on progress and challenges to coordination and other team members;
  • Warn the Country Director and HQ in case some major problems arise with a potential financial or reputational impact on the mission.
  • Perform any other related activities as assigned by immediate supervisor.

Expected skills and qualifications

  • Postgraduate diploma in Finance/ Audit or International
  • Relations 1-2 years previous work experience in a relevant position
  • Experience in Finance, Logistics, Administration
  • Proven capabilities in leadership and management are better
  • Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
  • Ability to work well and under pressure
  • Excellent english level, written and spoken (daily contact with the field’s teams)

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

Apply Here

3.Country Finance Officer Flying – Bangui with travels to the field 3 weeks per month

You will be in charge of

1. Accounting and treasury Management

Accounting management – supervise the accounting cycle for the mission :

  • Ensure timely and accurate data entries in cashbook, bankbook and SAGA following the standard descriptions defined in ACTED’s Global Finance Procedure Manual;
  • Verify and coordinate the monthly compilation accounts from each area;
  • Supervise cash and bank balance checking process when closing the monthly accounts;
  • Communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines in line with the monthly accounting schedule as per ACTED’s Finance Procedures;
  • Manage the presentation, circulation, filing of vouchers and archiving of accounting and financial documents in compliance with FLAT and Finance procedures (maintain an up-to-date filing follow-up: A8.01_Red Cell Game); Review on a random basis quality and compliance of documentation from areas when centralizing;
  • Supervise the Yearly and Midyear Accounting Closures for both General and Analytical Accountancy aspects (V1 and V2).

Treasury management – ensure a controlled and smooth cash management :

  • Ensure justified bank selection process, open/close bank accounts under the authority of the CEO;
  • Oversee the management of bank accounts: control, follow and make sure flows are properly lettered (advances, transfers, etc.), check balances and justifications, authorised visas; Report to HQ through the flows reporting tool A1_PRATIC;
  • Supervise the management of safes and cash: available amount, balance checks, security instructions;
  • Assess monthly cash-flow needs for projects and areas, fill and share the form A4.01_Cash Request on the 15th of each month;
  • Manage money transfers, areas cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.);
  • Make sure donors are invoiced on time and report it through the tool A4.04_ATROCE, comply with good practices described in the Money In Acted HOUse Plan (MIAHOU).

2. Commitment of expenditures, budget control, & Financial Management

Commitment of expenditure – guaranty budget availability and compliance to ACTED and donor’s procedures before releasing payments:

  • Collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment;
  • Before commitment / payment of any expenditure, check authorization levels, budget availability, budget line on which the expense is to be allocated to, ensuring full compliance with ACTED and donors procedures:
  • In close coordination with the Country Logistics Manager (CLM) or equivalent, negotiate terms of contracts including payment schedule & taxes obligations; ensure that procurement procedures are adhered to; Follow-up commitments and payments through the tool A7.02_Contract Follow-Up (CFU); Ensure financial, compliance & budget control points during Purchase Committee meetings; review coherence between orders, quotations/offers, purchase orders, call for tender documentation, procurement memo, contract, invoices, receipts, works/services completion certificates; Check the receiver’s ability to endorse payment;
  • NGO in Central African Republic-In close coordination with the Admin Team, ensure that staff contracts are in line with ACTED standard salary grid, available budgets and regulations; propose salary grids revisions based on benchmarks, national legislation and budget constraint; review and validate the payroll on the 25th of each month;
  • NGO in Central African Republic-Validate partner’s accounting and documentation accuracy and compliance before payement.

Project budget follow-up, mission’s cost control, internal & external audits – anticipate and mitigate financial risks ensuring operations are run in a compliant and cost-efficient manner :

  • NGO in Central African Republic-Lead Budget Follow-Up (A7.01) and Allocation Tables (A5) consolidation process;
  • NGO in Central African Republic-Analyse/report gaps between planned budgets and actual expenses; comply to the flexibility rule;
  • NGO in Central African Republic-Anticipate financial risks, present budget updates and mitigation plans during FLAT meetings;
  • Analyse and report monthly running costs, fleet and communication of each area (A6.01-04)
  • Prevent and report any financial and operational loss (A6.01 ACT follow-up);
  • Submit to HQ all the annexes of the internal financial follow-up reporting tool (TITANIC) by the 15th of each month;
  • Follow-up Exit Forms for international staff and make sure they are sent to HQ once validated;
  • Take the lead on external audit preparation in support to the country compliance teams if any; Contribute to opening/closeout meetings, responses to audit reports, recommendations’ implementation plans.

3. Project financial cycle management

  • Develop project budgets and reports – ensure the financial feasibility of projects, respecting ACTED and donors’ rules and deadlines :
  • Gather information from the relevant departments to consolidate budgets for project proposals according to project/mission needs and donor constraints; Propose sufficient programme and support budgets including mission’s investment plans in close link with country coordination;
  • Review and negotiate terms of grant contracts before signature (payment & financial reporting schedule, use of HQ cash-pooling system, etc.);
  • Plan, consolidate, draft & crosscheck with Project Development Department (PDD) financial reports when required (ad’hoc, interim and final), respecting contractual deadlines and rules such as flexibility, eligibility and liquidation period, etc.;
  • Follow-up payments from donors and financial project close-out (contract liquidation).

4. Team leadership & other tasks

  • Update the organization chart and ToRs of the finance and administration departments (if applicable) according to the mission development;
  • Oversee the team, plan & conduct finance staff recruitments, undertake appraisals, follow career management, identify staff with potential and contribute to ACTED internal mobility policy; Ensure training and capacity building for finance team members of ACTED and Partners in order to increase the level of technical ability and skills;
  • Actively promote strong & structured articulations with all teams (Logistics & PDD in particular); Represent ACTED with relevant finance & admin networks at country level;
  • Improve information flows within the department and with other departments;
  • Plan field monitoring missions;
  • Perform any other related activities as assigned by immediate supervisor.

Expected skills and qualifications

  • Master’s degree minimum in Finance or related area;
  • 1+ year of solid experience in financial management and monitoring systems, preferably of large development
  • programs, possibly complemented by academic expertise;
  • Excellent financial and analytical skills;
  • Excellent communication and drafting skills for effective reporting on programme financial performance;
  • Ability to manage a financial/monitoring team and demonstrate leadership;
  • Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building
  • efforts;
  • Ability to operate in a cross-cultural environment requiring flexibility;
  • Familiarity with the aid system, and understanding of donor and governmental requirements;
  • Prior knowledge of the region an asset;
  • Fluency in English required – ability to communicate in local languages an asset;
  • Ability to operate Microsoft Word, Excel and Project Management software

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

Apply Here

4.Country Transparency and Compliance Manager – Bangui

You will be in charge of

1. Internal Audit management

Implement the approved national internal audit plan: conduct and supervise internal audit missions through a risk management approach

  • Audit Plan: Draft, implement and update the country audit plan (including IP Due diligences);
  • Conduct country Internal audit missions: plan, organize and conduct country/area audit missions according to the Country Audit Plan and the ACTED internal audit methodology;
  • Review and approve the country/area internal audit missions conducted by the area / country audit and compliance team;
  • Contribute in managing Implementing Partners relationship on compliance and audit aspects such as due diligences, mitigation plan follow-up;
  • Suggest measures for mitigating such risks to the CD, discuss the main findings and recommendations with the CD during the mission; draft an action plan (AUD-04B) to be discussed with the CD during the debriefing session;
  • Audit report: send the audit reports (AUD-04A) after regional and/or HQ approval;
  • Ensure the recommendation follow-up and actively participate in their implementation.

Control the implementation of the ACTED standard guidelines and FLAT System at the capital, area and partner’s levels

  • Control the monthly flow of documentation from the Areas and Partners to the Capital office; Review documentation compliance level on a random basis ;
  • Supervise the National Compliance Officer in compiling, filing and checking all project related financial, logistics, administrative, HR, and programme information (including documentation from the areas and the partners) in the designated project Compliance FLATS folder on a monthly basis (FLA 01 and FLA 03);
  • Support the Compliance Team in identifying the compliance issues by filling the compliance checklists (FLA 02);
  • Link with the other departments, share the compliance issues identified and the action plan to mitigate the risk. Ensure the follow-up of the action plan (AUD 04B).
  • Issue and/or review the Monthly Compliance Report (FLA 04) and the Audit TITANIC drafted by the Compliance Officer, obtain the Country Director review and approval and send it to HQ and Regional audit teams.

Control the compliance with country rules and regulations

  • Support upon request the Country Director and/or the HQ Audit Director in litigation cases (staff, suppliers, etc.) follow-up;
  • National and local legislation follow-up: in link with the Country Finance Manager and the Country Director, make sure that the national and local legislation is well followed (tax exemption, social security, labour law etc.);
  • Tax/VAT exemption follow-up: in link with the Country Finance Manager and the Country Director, make sure that ACTED complies with tax laws and that tax/VAT exemptions are requested in a timely manner.

Provide support to mitigate the high risks identified

  • NGO in Central African Republic-Provide technical support to the Finance, Logistics, Admin, Audit and Programme departments and participate to the action plan implementation to mitigate the risks identified in 1.1, 1.2 and 1.3 upon request of the Country Director and / or the HQ Audit, Legal and Transparency Director.

2. External audit : ensure the external audit and the due diligences preparation and follow up

  • Ensure the preparation of external audits and due diligences in close collaboration with the HQ Audit Department, the Country Finance Manager and the Country Director;
  • NGO in Central African Republic-NGO in Central African Republic-Review and approve the draft of the External Audit preparation (AUD-01) and ensure the update of Project, FLAT & External Audit Follow-up (AUD-00) by the Compliance Officer;
  • Train the implementing partners / country/area staff to the external audit preparation;
  • Contribute, in line with the Country Finance Manager in managing external audit preparation related to Implementing Partners expenses.
  • In close relation with the Country Director and the Country Finance Manager, facilitate and coordinate the audit, organize the kick off and close out meetings of each external audit;
  • Draft ACTED Management responses to the audit report, to be approved by the Country Finance Manager and the Country Director first and then by the HQ Audit Department. Follow-up the reception of the signed audit report;
  • Ensure the update of the External Audit Recommendations follow up (AUD-02) and ensure implementation of the recommendations from external audits;
  • NGO in Central African Republic-When relevant to a project or mission registration, provide technical support to select external audit companies.

3. Training sessions / lessons learn / best practices

Capacity building and Training

  • Provide practical training on specific areas of ACTED procedures;
  • Coach, train, and mentor Compliance staff in the country.

NGO in Central African Republic-Lessons learn

  • NGO in Central African Republic-Contribute to proactive dissemination and use of knowledge gained through audit activities (internal and external audits) among international and national staff;
  • Participate in kick-off /closure meetings to share lesson learnt from previous audit and highlight donor guidelines.

Process improvement

  • NGO in Central African Republic-Reinforce current procedures and the quality of ACTED internal control, based on international best practices, donors’ requirements and results of internal & external audits;
  • Upon request from the Audit Director, participate to the drafting of specific policies.

4. Transparency/Compliance Management

  • Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures, ACTED Code of Conduct and ACTED Anti-Fraud Policy;
  • Upon request of the Country Director and/or the Audit Director, coordinate Fraud cases investigations;
  • Ensure the Fraud Register (FRA-04) is well maintained and updated;
  • Actively promote ACTED’s anti-fraud and whistle blowing policy within all ACTED offices in country.

5. Team Leadership

  • Update the organization chart and ToRs of the Compliance team according to the mission development;
  • Plan & conduct Audit and Compliance recruitments & appraisals; train & build capacities of the Compliance staff in country; identify staff with potential, and contribute to internal mobility strategy;
  • Ensure training and capacity building for the Compliance team members in order to increase the level of technical ability and skills within the department
  • Actively participate in country level coordination meetings by reporting on progress, and risks.

6. Other

  • NGO in Central African Republic-Provide regular and timely updates on progress and challenges to coordination and other team members;
  • Warn the Country Director and HQ in case some major problems arise with a potential financial or reputational impact on the mission.
  • NGO in Central African Republic-Perform any other related activities as assigned by immediate supervisor.

 

Expected skills and qualifications

  • Postgraduate diploma in Finance/ Audit or International Relations
  • 3-4 years previous work experience in a relevant position
  • Experience in Finance, Logistique, Administration
  • Proven capabilities in leadership and management required
  • Excellent skills in written and spoken English
  • Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
  • Ability to work well and under pressure

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

Apply Here

5.Education Cluster Co-Coordinator – Bangui

You will be in charge of


1. Cluster Coordination

    • Assume overall responsibility for co-leadership of the [Name of Cluster];
    • Work closely with other key members of the [Name of Cluster], including National, Provincial or Local Governments, OCHA, UNICEF and all other cluster members;
    • Secure commitments from humanitarian actors responding to or supporting the cluster response;
    • NGO in Central African Republic-Support both multi-sector and [Name of Cluster] specific needs assessments and utilise existing secondary to inform sector response planning;
    • Identify gaps in the sector’s current coverage and advocate to address these gaps amongst humanitarian actors on behalf the affected population;
    • NGO in Central African Republic-Lead updating of the [Name of Cluster] Cluster work plan, and co-ordinate the harmonisation of response activities, ensuring that activities prevent overlap and duplication and thus maximize resources;
    • Ensure that inter-agency response strategy for [Name of Cluster] reflects key findings from needs assessments, identifying gaps, and formulating a sector-wide interagency response plan, taking into account the cross-cutting areas from other sectors or clusters.
    • NGO in Central African Republic-Ensure that information is shared amongst cluster members, and that information from other sectors and clusters is made available to cluster members in order to improve planning, integration and implementation;
    • Ensure clear and effective communication occurs between the field and the national cluster;
    • Contribute to regular OCHA sitreps, and take an active part in OCHA co-ordination meetings;
    • Ensure, along with the Cluster coordinator, representation of the [Name of Cluster] in all relevant external meetings and collect/share information as relevant;
    • Ensure [Name of Cluster] is explicitly included and prioritized in all multi-sector assessments and reports, including OCHA Sitreps;
    • Track and monitor cluster members fundraising for [Name of Cluster] specific interventions, and ensure that members are aware of funding opportunities;
    • If the country response has access to Humanitarian Pooled Funds, work with members to identify key cluster priorities, assess submitted projects in regards to these priorities, their cost –effectiveness, and the needs of the affected population. Recommend the most effective projects for funding to the Humanitarian/Resident Coordinator regardless of submitting agency;
    • Participate actively with the Cluster Lead Agency to global humanitairian planning activities such as Humanitarian Needs Overviews (HNOs) and Humanitarian Response Plan (HRPs);
    • Form and chair any related Technical Working Groups that are requested by the cluster members;
    • Consult and identify how the [Name of Cluster] cluster should facilitate the move towards early recovery and plan an exit strategy for the cluster;
    • Ensure that NGO perspectives and the consensus view of NGO cluster members is represenated within the Humanitarian Country Team and associated documents produced.

2. Capacity Building

  • NGO in Central African Republic-Carry out capacity mapping of all current and potential [Name of Cluster] actors – government, national and international humanitarian organizations as well as national institutions and the private sector;
  • NGO in Central African Republic-Promote and support training of humanitarian personnel and capacity building of humanitarian partners, based on the mapping and understanding of available capacity;
  • NGO in Central African Republic-Identify learning and training opportunities for [Name of Cluster] cluster members and work in increase capacity in preparedness and response within the cluster
  • Ensure that cluster participants are aware of relevant policy guidelines, technical standards and relevant commitments that the Government/concerned authorities have undertaken under international human rights law;
  • NGO in Central African Republic-Promote Protection main-streaming and regard for Do-No-Harm principles into the response of [Name of Cluster] members. Liaise with the Protection, Child Protection, GBV, mine-action working groups where necessary ;
  • NGO in Central African Republic-Where appropriate, ensure that capacity building of ACTED programme staff occurs in order to ensure on-going sustainability and quality of ACTED’s [Name of Cluster] response.
  • Take steps to move the [Name of Cluster] in line with the principles of the Transformative Agenda (e.g. accountability to the affected population, beneficiary participation)

Expected skills and qualifications

  • At least 5 years of experience in project implementation on the field, preferably in an international context;
  • Being a strong team player
  • Familiarity with the aid system, and ability to understand donor and governmental requirement;
  • Excellent communication and drafting skills
  • Ability to coordinate and manage staff and project activities
  • Proven ability to work creatively and independently both in the field and in the office;
  • Ability to organize and plan effectively
  • Ability to work with culturally diverse groups of people;
  • Ability to travel and work in difficult conditions and under pressure;
  • Fluent English skills required
  • Knowledge of local language and/or regional experience is an asset

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

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