NGO JobsJobs

NGO South Sudan-ACTED South Sudan Recruits Exciting roles (Openings-3)-2020

NGO South Sudan-ACTED South Sudan recruits exciting roles improve food security, ensure access to livelihoods and develop resilience and emergency programmes.

 

ACTED has been contributing to the delivery of humanitarian services to internally displaced persons, refugees and host communities. As camp manager ACTED continues to coordinate and provide camp management services in Protection of Civilian (POC) site in Juba and Bor, informal settlements in Wau and refugee camps in Maban.

1. South Sudan: Project Coordinator CCCM – Juba

You will be in charge of

1.Project Implementation Follow-up-NGO South Sudan

Project Planning

  • Ensure timely organization of project kick-off and close-out meetings
  • Ensure that all projects have an implementation strategy and work plan
  • Together with Consortium Coordinators, Area Coordinators and Project Managers, plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

Project Implementation Follow-up

  • Oversee the implementation of projects ensuring that technical requirements and quality standards are considered and respected during project implementation
  • NGO South Sudan-Anticipate and mitigate risks and implementation delays and provide ad-hoc support to project implementation through trouble shooting and eliminating blocking points
  • Monitor output achievement, cash burn rates and ensure a timely completion of projects through review of PMFs, BFUs and project reports
  • Ensure that contractual obligations are met in terms of project deliverables

Project Quality Control

  • NGO South Sudan-Ensure the application of a practical field based M&E system/plan for each project
  • Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
  • Advise Consortium Coordinators, Area Coordinators and Project Managers to adapt projects according to monitoring and evaluation findings
  • Advise on and assist with project reviews conducted by AMEU
  • Together with the AMEU team, ensure capitalisation of best practices and lessons learnt for projects in the area of operations

Implementing Partners

  • NGO South Sudan-Support the Consortium Coordinators and Project Managers to regularly review partnerships with implementing partners and ensure that any issues or disputes are resolved in a timely manner.
  • Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements
  • NGO South Sudan-Lead review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration

External Relations

  • Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities
  • Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project implementation
  • Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner

2. Administrative and Operational Management of Project Implementation

Finance

  • Review the project BFU(s) to avoid under/over spending
  • Ensure accurate budget forecasting and expense planning

Logistics

  • Contribute to the development of project procurement plans
  • Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario
  • Ensure timely procurement and adherence to rules of origin and nationality

Administration/RH

  • Participate in the transparent and timely recruitment of project staff (developing organigrams, ToRs, elaborating recruitment tests)
  • Proactively support Project Managers and Area Coordinators to adapt the project staffing structure to needs and funding
  • Ensure regular performance appraisal and career management of project teams
  • Ensure a positive working environment and good team dynamics
  • Manage interpersonal conflicts
  • Ensure capacity building among project staff

Transparency/Compliance

  • Ensure project records and documents (FLAT files, beneficiary lists, donation certificates, attendance sheets etc.) are adequately prepared, compiled and filed according to ACTED procedures
  • Ensure staff awareness and respect of ACTED’s code of conduct and FLATS procedures

Security

  • Together with the Security focal points, assess risks in the areas of project implementation and develop context specific MOSS and SOPs
  • Ensure that project teams are aware of security threats and follow ACTED security policies, MOSS and SOPs accordingly

Implementing Partners

  • Support the FLATS team, Consortium Coordinators and Project Managers to ensure adherence to ACTED’s policies and procedure, arranging training and induction as required
  • Ensure that all budgetary issues between ACTED and partners are addressed and that mutually beneficial solutions are agreed upon in a timely manner
  • In collaboration with the FLATS team, review due diligence of partners or conduct new due diligence and develop appropriate time bound organisational development workplans
  • Oversee the development of capacity building framework and action plans with full participation of partners
  • Ensure partners provide all project documents required by ACTED and

Expected skills and qualifications

  • At least 4 to 5 years of working experience in insecure environments; preferably in Africa, Asia, or the Middle East
  • Demonstrated communication and organizational skills
    Ability to train, mobilize, and manage both international and national staff
  • Flexibility and ability to multi-task under pressure
    Ability to work well in unstable and frequently changing security environments
  • Willingness to work and live in often remote areas under basic conditions
  • Proven ability to work creatively and independently both in the field and in the office
  • Advanced proficiency in written and spoken English

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

Apply Here

2.South Sudan: Area Coordinator – Juba

You will be in charge of

1. Positioning

Context analysis: Ensure ACTED has an up-to-date understanding of the area’s socio-economic situation, trends, needs and gaps, and who does what and where (3W)

Strategy Implementation: Take a lead role in implemeting ACTED’s coutry program strategy in the area identifying strategic opportunities for expanding ACTED’s work in the area, and in particular

  • Identify new opportunities and new sectors of intervention
  • Consolidate and stabilizate programming
  • Review the geographic and thematic footprint
  • Ensure activities are relevant and meeting area/beneficiary needs
  • Identify ACTED added-value
  • Ensure humanitarian principals are adhered to
  • Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the area based on complementarity and added value

Networking, positioning and general representation

  • Participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff;
  • Establish, maintain and improve active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of ACTED
  • Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at area level
  • Ensure ACTED is represented in key clusters, working groups, NGO coordination bodies, etc. at area level

Proposal development

  • NGO South Sudan-Lead assessment(s) at area level to ensure proposals are relevant
  • Support the Country Director and Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy
  • NGO South Sudan-Contribute to budget design ensure budget needs at area level have been taken into consideration

Advocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation

Promotion of ACTED network: Keep abreast with and contribute to ACTED’s global initiatives and global trends, in particular Impact (REACH, Agora), Convergences and Oxus

2. Management and Internal Coordination

Staff Management

  • Ensure that all staff in the area understand and are able to perform their roles and responsibilities related to area operations and link with the capital Head of Departments
  • Promote team building, productivity and staff welfare
  • Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
  • Manage interpersonal conflicts among staff at area level

Internal Coordination

  • Facilitate interdepartmental communication and information sharing for a positive working environment
  • Ensure implementation of ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)

3. Project Implementation Follow-up

Project Implementation Tracking

  • Supervise Project Managers in the area and provide support to project implementation through trouble shooting and eliminating blocking points
  • Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports
  • Ensure that relevant project information are up-to-date and available for reporting purposes
  • Ensure coordination and complementarity amongst projects within the area of intervention

NGO South Sudan-Project Quality Control

  • Ensure the application of a practical field based M&E system/plan for each project
  • Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
  • Advise Project Managers to adapt projects according to monitoring and evaluation findings
  • Ensure beneficiary feedback mechanisms are in place
  • Ensure capitalisation of best practices and lessons learnt for projects in the area of operations.

NGO South Sudan-Partner Management

  • Identify potential local partners in the area based on an assessment of complementarity and added value
  • Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements

4. FLATS Management

NGO South Sudan-Finance Management

  • NGO South Sudan-Control project budgets at area level to avoid under/over spending
  • Ensure accurate budget forecasting and efficient cash flow management
  • Ensure timely and accurate area finance TITANIC reporting

NGO South Sudan-Logistics & IT Management

  • Ensure timely procurement and adherence to rules of origin and nationality at area level
  • Ensure quality supply management at area level
  • Ensure proper asset management at area level and enforce asset investment policy
  • Ensure proper stock management at area level
  • Ensure proper IT systems, data back-up and protection from malware at area level
  • Ensure sufficient and reliable means of communication at area level
  • Ensure timely and accurate area logistics TITANIC reporting

NGO South Sudan-Administration and HR Management

  • Ensure transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital request
  • Proactively adapt the staffing structure to needs and funding
  • Ensure regular performance appraisal and career management for staff at area level
  • Ensure timely and accurate area HR TITANIC reporting
  • Ensure timely exit forms

NGO South Sudan-Transparency/Compliance Management

  • Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures
  • Ensure that staff is aware of ACTED’s transparency and whistle blowing policy

NGO South Sudan-Security Management

  • Analyse the security context at area level and in close collaboration with the Country Security Manager contribute to defining, analysing and evaluating risks
  • Engage with relevant key stakeholders at area level to ensure access and support of interventions
  • Address security and safety risks by implementing standard operating procedures defined for the area
  • Ensure the offices and houses conform to recommended security, health and safety standards
  • Ensure all staff in the area adhere to security procedures
  • Ensure security incidents at area level are promptly reported to the capital

Expected skills and qualifications

  • University education in a relevant field such as international development, emergency operations, humanitarian programming, technical degree in camp management, or the like
  • Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmes
  • Base management skills preferred
  • At least four years relevant work experience, preferably including camp settings
  • Proven capabilities in leadership and management required
  • Ability to work well and punctually under pressure
  • Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
  • Ability to work well and punctually under pressure
  • Knowledge of local language and/or regional experience an asset

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

Apply Here

3. South Sudan: CCCM Cluster Co-Coordinator – Juba

You will be in charge of


1. Cluster Coordination

    • Assume overall responsibility for co-leadership of the [Name of Cluster];
    • Work closely with other key members of the [Name of Cluster], including National, Provincial or Local Governments, OCHA, UNICEF and all other cluster members;
    • Secure commitments from humanitarian actors responding to or supporting the cluster response;
    • Support both multi-sector and [Name of Cluster] specific needs assessments and utilise existing secondary to inform sector response planning;
    • Identify gaps in the sector’s current coverage and advocate to address these gaps amongst humanitarian actors on behalf the affected population;
    • Lead updating of the [Name of Cluster] Cluster work plan, and co-ordinate the harmonisation of response activities, ensuring that activities prevent overlap and duplication and thus maximize resources;
    • Ensure that inter-agency response strategy for [Name of Cluster] reflects key findings from needs assessments, identifying gaps, and formulating a sector-wide interagency response plan, taking into account the cross-cutting areas from other sectors or clusters.
    • Ensure that information is shared amongst cluster members, and that information from other sectors and clusters is made available to cluster members in order to improve planning, integration and implementation;
    • Ensure clear and effective communication occurs between the field and the national cluster;
    • Contribute to regular OCHA sitreps, and take an active part in OCHA co-ordination meetings;
    • Ensure, along with the Cluster coordinator, representation of the [Name of Cluster] in all relevant external meetings and collect/share information as relevant;
    • Ensure [Name of Cluster] is explicitly included and prioritized in all multi-sector assessments and reports, including OCHA Sitreps;
    • Track and monitor cluster members fundraising for [Name of Cluster] specific interventions, and ensure that members are aware of funding opportunities;
    • If the country response has access to Humanitarian Pooled Funds, work with members to identify key cluster priorities, assess submitted projects in regards to these priorities, their cost –effectiveness, and the needs of the affected population. Recommend the most effective projects for funding to the Humanitarian/Resident Coordinator regardless of submitting agency;
    • Participate actively with the Cluster Lead Agency to global humanitairian planning activities such as Humanitarian Needs Overviews (HNOs) and Humanitarian Response Plan (HRPs);
    • Form and chair any related Technical Working Groups that are requested by the cluster members;
    • Consult and identify how the [Name of Cluster] cluster should facilitate the move towards early recovery and plan an exit strategy for the cluster;
    • Ensure that NGO perspectives and the consensus view of NGO cluster members is represenated within the Humanitarian Country Team and associated documents produced.

2. Capacity Building

  • Carry out capacity mapping of all current and potential [Name of Cluster] actors – government, national and international humanitarian organizations as well as national institutions and the private sector;
  • Promote and support training of humanitarian personnel and capacity building of humanitarian partners, based on the mapping and understanding of available capacity;
  • Identify learning and training opportunities for [Name of Cluster] cluster members and work in increase capacity in preparedness and response within the cluster
  • Ensure that cluster participants are aware of relevant policy guidelines, technical standards and relevant commitments that the Government/concerned authorities have undertaken under international human rights law;
  • Promote Protection main-streaming and regard for Do-No-Harm principles into the response of [Name of Cluster] members. Liaise with the Protection, Child Protection, GBV, mine-action working groups where necessary ;
  • Where appropriate, ensure that capacity building of ACTED programme staff occurs in order to ensure on-going sustainability and quality of ACTED’s [Name of Cluster] response.
  • Take steps to move the [Name of Cluster] in line with the principles of the Transformative Agenda (e.g. accountability to the affected population, beneficiary participation)

Expected skills and qualifications

  • At least 5 years of experience in project implementation on the field, preferably in an international context;
  • Being a strong team player
  • Familiarity with the aid system, and ability to understand donor and governmental requirement;
  • Excellent communication and drafting skills
  • Ability to coordinate and manage staff and project activities
  • Proven ability to work creatively and independently both in the field and in the office;
  • Ability to organize and plan effectively
  • Ability to work with culturally diverse groups of people;
  • Ability to travel and work in difficult conditions and under pressure;
  • Fluent English skills required
  • Knowledge of local language and/or regional experience is an asset

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

Apply Here

Tags

Related Articles

Leave a Reply

Your email address will not be published. Required fields are marked *

Close
Close