NGO Jobs

USAID Jobs in Mali-USAID funding position in Mali that focuses on Health Systems Strengthening, Governance, and Financing,Bamako,Mali-2020

USAID Jobs in Mali- USAID funding position in Mali that focuses on health systems strengthening, governance, and financing.

1. Operations Manager-USAID Jobs in Mali

Bamako, Mali

Apply Here

Tasks and Responsibilities-USAID Jobs in Mali

Procurement

– Purchase goods and services in accordance with USAID procurement policies and regulations, including obtaining appropriate authorizations and exemptions (VAT), verifying suppliers, etc.

– Manage and maintain contractual agreements and relationships with vendors / contractors and all service providers

– Carry out regular local market research and ensure that the list of suppliers and other databases is kept up to date

– Ensure the constant availability of supplies / services / current work such as fuel, stationery, means of transport, etc.

– Maintain accurate procurement records and audit records

– Respond to audit questions in the field of logistics / purchasing

 

Asset and Inventory Management

– Maintain an inventory of goods, including appropriate labeling of goods; investigate and document any loss or damage

– Manage asset maintenance plans, control and optimize associated costs

– Ensure the implementation of all asset management rules

– Organize regular training and updates for staff on the correct use of computers and radios, installation and use of generator sets, etc.

– Manage asset donations, obsolescence and replacements over time in accordance with Palladium and USAID regulations

– Ensure appropriate standards of storage and inventory management

– Manage periodic inventories, stock liquidation and gap investigations

Management of Premises and General Administration

– Ensure adequate working and living conditions for all staff in each room

– Identify and install premises (offices and warehouses) on the basis of operational, security and financial criteria, in collaboration with the Director of Finance and Administration

– Ensure that the safety and security guidelines are applied in the premises

– Equip and maintain staff facilities and vehicles according to required standards

– Monitor and maintain the official registration of Palladium in the country

– Obtain the necessary visas, work permits, residences

– Control compliance with national tax codes (for example, registration of rental contracts)

– Ensure compliance with local legal declaration requirements

– Coordinate with headquarters the deployment / visits of international staff (flights, visa, accommodation)

– Coordinate activities between the program team and external parties, including the organization of travel, external meetings, etc.

– Prepare and maintain leases and contracts (offices, utilities, vehicles, etc.)

– Function as the manager of the office ensuring the proper functioning of the offices in terms of services, supplies and consumables

– Ensure that administrative requirements are met vis-à-vis customs and any other local authority when transporting goods or personnel

Lead and coordinate the recruitment of national staff, including the development of job descriptions, publication of vacancies, selection of candidates, interviews, reference checks, etc.

– Lead and coordinate the reception and integration of national employees, including the preparation of contracts, registration with INPS and insurance, issuance of employee badges, and monitoring of payment of medical expenses

Qualifications and Experience Required

– A master’s degree in management, logistics or business administration, an MBA or similar degree is an advantage

– Justify at least seven (7) years of experience in logistics management with a proven understanding of procurement and logistics processes for NGOs International

– Knowledge of USAID procedures and regulations

Ability to communicate effectively and excellent interpersonal skills to build effective working relationships at all levels

– Strong written and oral communication skills in French

– Ability to work with a low level of supervision and be part of a team when necessary, to serve effectively as a member of a team

Behaviors and Values

Responsibility

– Be responsible for decision-making, efficient management of resources

Ambition

– Set ambitious and stimulating goals for himself (and his team), take responsibility for his own development and encourage others to do the same

– Share widely his personal vision of the project, engage and motivate others

– Be oriented towards the future, think strategically

 

Collaboration-USAID Jobs in Mali

– Build and maintain effective relationships with his team, colleagues, external partners and supporters

– Promote diversity and consider it as a source of competitiveness

– Be approachable, attentive

Creativity-USAID Jobs in Mali

– Develop and promote innovative solutions

– Willing to take calculated risks in accordance with the project management system

 

Integrity

– Honest, encourages honesty and transparency

Files to Provide

Applications must include:

– A detailed CV

– A cover letter

– Certified copies of diplomas

– Contacts of at least two (2) references

2. Finance Manager-USAID Jobs in Mali

Bamako, Mali

Apply Here

Job Description

He / She will provide direct start-up support and be responsible, under the direction of the Director of Finance and Administration, for the management and implementation of effective and efficient financial and compliance activities that achieve the project in accordance with contractual obligations, company policies, standard operating procedures (SOPs), guidelines and client rules and regulations.

Reporting obligation: this position reports to the Director of Finance and Administration

Execution period

The duration of the service: 5 years

Location: Bamako

Tasks and Responsibilities-USAID Jobs in Mali

Financial functions

– Oversee the daily financial management and accounting of the project

– Help establish, maintain and update the organization’s financial policies and procedures to guide the work of project staff and management

– Prepare and monitor the project budget and budget projections

– Collaborate with the country team to develop annual budgets, projections, financial plans, cost estimates and monthly cash flow forecasts

– Ensure timely payment of staff, consultants, partners and suppliers

– Ensure that tax and social security withholding, VAT and applicable deductions are applied in accordance with Malian laws and regulations on all payments

– Ensure that travel expense reports and employee travel advances and partner financial reports and advance requests are submitted on time and are subject to proper reconciliation

– Ensure that monthly, quarterly and annual tax and social security declarations as well as payments are made on time

– Maintain complete, accurate and timely financial records

– Prepare and present timely monthly financial reports according to the instructions of the Director of Finance

– Ensure that vouchers and payment requests are correctly completed and that all transactions are coded in accordance with the chart of accounts and the project code (s). Including, proper archiving to ensure compliance with established Palladium systems and customer rules and regulations.

– Manage the current expenditure fund, payments, reconciliations including spot checks of people acting as cashiers of the petty cash in order to ensure compliance with adequate procedures and the absence of irregularities.

– If needed, help with internal or external audit activities

– Fulfill any other responsibility entrusted to him

Human Resources Management Functions

– Serve as the primary point of contact for the local team on all HR matters, providing advice in accordance with Palladium policies

– Follow national regulations in terms of labor law and human resources and propose changes to internal rules as needed

– Establish and maintain country office personnel files and the audit register containing all mandatory documents and information

– Maintain employee leave records and monitor correct use of leave, performance, disputes and management of disciplinary actions

– Prepare monthly payroll for national staff and control timesheets

– Respond to audit questions in the field of human resources

Qualifications and Experience Required

-A Master’s degree in finance, accounting or business management from a recognized university; an MBA or similar degree is an advantage

– 8 years of professional experience in finance, accounting, human resources management, with a proven understanding of corporate controls

– At least 3 years of experience in NGO (s) and with USAID procedures and regulations is advantageous and highly preferred

– Ability to communicate effectively and excellent interpersonal skills to establish effective working relationships at all levels

– Strong written and oral communication skills in French

– Ability to work with a low level of supervision and to be part of a team when necessary, to serve effectively as a member of a cross functional team

– A high level of computer knowledge, proficiency in MS Office applications such as Excel is an added advantage

Behaviors and Values

Responsibility-USAID Jobs in Mali

– Be responsible for the efficient management of resources,

Ambition:

– Set ambitious and stimulating goals for himself (and his team), take responsibility for his own development and encourage others to do the same.

– Share widely his personal vision of the project, engage and motivate others

– Be oriented towards the future, think strategically

 

Collaboration:

– Build and maintain effective relationships with his team, colleagues, external partners and supporters

– Promote diversity and consider it as a source of competitiveness

– Be approachable, attentive

 

Creativity:

– Develop and promote innovative solutions

– Willing to take calculated risks in accordance with the project management system

 

Integrity:

– Honest, encourages honesty and transparency

 

Files to Provide

Applications must include:

– An updated detailed CV

– A cover letter mentioning the job title

– Certified copies of diplomas

– Contacts of at least two (2) references

3. Regional Advisor for Monitoring, Evaluation, Learning and Knowledge Management (3)

 

Apply Here

Project description-USAID Jobs in Mali

The Health System Strengthening Project is a five-year USAID-funded project aimed at helping improve the health and lives of Malian populations with a view to accelerating progress towards achieve the Sustainable Development Goals (SDGs). The project will work in partnership with the technical structures of the State, communities, non-governmental organizations and communities in the regions of Sikasso, Ségou and Mopti as well as partner agencies in Mali to implement a system strengthening program. health system for sustainable empowerment of the health system.

The project will implement a solid enough structured support program to the health system to ensure: 1) the availability of quality Health Services, 2) improvement of the quality of care and services, 3) improvement of the distribution chain for drugs and inputs, 4) strengthening of the health information system, 5) improving local leadership, governance and accountability of health system actors, 6) reducing financial barriers to health ‘access to health services, 7) the implementation of action research strategies and documentation of lessons learned.

A partnership will be established with national NGOs for the implementation of activities. The health information system is a fundamental pillar in the process of collecting and analyzing data for decision-making and continuous improvement of services. It is with this in mind that Regional Advisers in charge of monitoring and evaluation will be recruited for the project intervention regions (Sikasso, Ségou and Mopti).

Purpose of the Post-USAID Jobs in Mali

The Regional Monitoring, Evaluation and Learning Advisors are responsible for the implementation of the monitoring and evaluation system of the USAID / Health System Strengthening program in the region of assignment, under the technical supervision of the Monitoring and Evaluation Director and in coordination. with the head of the regional office.

They will be responsible for ensuring the collection and quality review of data for the drafting of monthly indicator reports in their area of ​​assignment. He / They will provide technical support to monitor and strengthen the monitoring and evaluation capacities of partners, including implementing NGOs.

The work will be done in close collaboration with stakeholders at all levels of intervention (regional health directorate, health districts, health areas / communes), NGO implementing partners, the Household Health Project and from the USAID Community (HCH) and other TFPs in the region covered.

Scope of the post

Upper hierarchy:

– Supervision of technical work will be under the direction of the Monitoring and Evaluation Director

– Administrative supervision will be under the direction of the Regional Coordinator

 

Staff directly responsible for this position: None

 

Direct collaborators: Regional technical advisers of the project, monitoring and evaluation focal points of partner NGOs, regional management, health districts, the HCH project and those of other TFPs in the region of assignment

Period and Place of Execution:

The duration of the service: 5 years

Locations: Sikasso, Ségou and Mopti

 

Main Areas of Responsibility

 

Specific Tasks-USAID Jobs in Mali

Monitoring and evaluation

– Responsible for ensuring the conduct and quality of monitoring and evaluation activities in his region of assignment, especially activities carried out by NGO implementing partners

– Develop with the MEAL project team tools and strategies to collect the data required for the calculation of program performance indicators in the region of assignment

– Organize and supervise the regular collection of data required for the calculation of the performance indicators of the program in the region of assignment

– Ensure the quality of the data collected and reported

– Follow up on the activities implemented for a regular production of feedback reports to stakeholders

– Analyze data and identify trends

– Present data in formats appropriate for audiences

– Work in close collaboration with the head of the health information system at the regional health directorate to build capacities at regional and sub-regional levels for the collection, analysis and use of data

– Promote an effective system of analysis, dissemination and management of information allowing the efficient use of results for evidence-based decision-making, at all levels of intervention

– Provide technical support for capacity building and training on the monitoring / evaluation aspects of the program with partners at the regional and district level, including NGO implementing partners

– Provide the required information and contribute to the preparation of periodic activity reports for the region

– Ensure the regular updating of the database for regular information on indicators for its area of ​​assignment

Governance and Accountability-USAID Jobs in Mali

– Support the development and implementation of governance and accountability monitoring mechanisms (monitoring the execution of roles and responsibilities, stakeholder complaints / feedback mechanisms,) as part of the overall system

– Support the capacity building of staff and partners in the field of governance and accountability monitoring

– Manage the database of the governance and accountability complaints mechanism for the region covered, once in place

Learning

– Promote the integration of learning into all program activities including partnerships in the region covered

– Participate in ensuring that the results and lessons learned by the monitoring, evaluation, governance, accountability and learning system are shared with beneficiaries and stakeholders in a meaningful and appropriate manner

– Ensure documentation of case studies, successful experiences, lessons learned and best practices in the region covered

– Support the identification of training needs in these areas for program staff and partners for the region covered

– Make recommendations of changes in project activities or results-based management and trend analysis

– Participate in the sharing of good practices within all project teams

– Participate in the training of project staff on the use of tools and provide technical support in the field and in the office, and ensure that hard and electronic copies of the tools are available

– Review, identify gaps and strengthen recruitment processes to ensure rigorous compliance with the principle of accountability

– Ensure that accountability is incorporated into the yield / performance management system

– All other tasks requested by the supervisor or related to monitoring, reporting, evaluation, and learning.

– Support the development, reporting and analysis of local health financing indicators

QUALIFICATIONS AND EXPERIENCE

– University degree in social sciences or related discipline

– At least 5 years of experience in monitoring and evaluation in a program of similar fields and complexity

– Experience working with a USAID project in the field of health, FP, or nutrition

– Good knowledge of techniques, approaches and methods of monitoring and evaluation

– Experience in data collection, analysis and interpretation

– Experience in using data in decision making

– Experience in facilitating training on monitoring / evaluation

– Ability to work in a team and in a network with partners

– Ability to communicate and clearly express ideas and concepts

– Knowledge and understanding of USAID policies and procedures would be an asset

– Ability to work in a complex, multi-tasked environment and to produce high quality results within tight deadlines

– Have a sense of organization, interpersonal relationships, and time management while working in a dynamic team setting in a difficult environment

– Excellent verbal, written communication skills and presentation skills

– Computer skills: MS Windows, Excel, Word, PowerPoint, DHIS2 and other analysis software

– Fluency in French required, fluency in English would be an asset

– Ability to travel often within Mali to program implementation sites

 

 

 

Skills, Behaviors and Key Values

Responsibility-USAID Jobs in Mali

– Be responsible in decision-making and in the efficient management of resources,

– Empower the team and partners – giving them the freedom to achieve results in the best way (taking into account the standards and policies of the organization), provide the development necessary to improve performance and apply the consequences appropriate when results are not achieved.

 

Ambition:

– Set ambitious and stimulating goals for himself (and his team), take responsibility for his own development and encourage others to do the same.

– Share widely his personal vision of the project, engage and motivate others

– Orient actions towards the future and think strategically

Collaboration-USAID Jobs in Mali

– Build and maintain effective relationships with his team, colleagues, external partners and supporters

– Valuing diversity, considering it as a source of competitiveness

– Be approachable and attentive

 

Creativity-USAID Jobs in Mali

– Develop and encourage innovative solutions to improve health information systems and the implementation of activities in the region of assignment

– Be willing to take calculated risks in accordance with the project management system regarding monitoring and evaluation issues

 

Integrity:

– Be honest, encourage honesty and transparency.

 

 

 

FILES TO BE PROVIDED

 

Applications must include:

– An updated detailed CV

– A cover letter mentioning the job title, specifying the desired assignment region (s)

– A certified copy of diplomas and work certificates

– References from at least two previous employers (preferably direct supervisors)

Tags

Related Articles

Leave a Reply

Your email address will not be published. Required fields are marked *

Close
Close